Canada Employment and Immigration Union - https://ceiu-seic.ca/en/general/call-observers-ceius-14th-national-convention/
November 3, 2016

Call for Observers: CEIU’s 14th National Convention

Information for Observers

1.    General

CEIU’s 14th National Convention will be held from February 6 to February 9, 2017, at the Hilton Lac-Leamy in Gatineau, Quebec.  Convention proceedings are scheduled to begin at 9:00 am on February 6, and adjourn at 5:00 pm on February 9.

2.    Registration

All delegates, observers and guests must officially register at the Convention.  Registration will be on Sunday, February 5, from 11:30 am to 7:30 pm and again on Monday morning, February 6, from 8:00 am to 9:00 am.  Registration will take place at the Hilton Lac-Leamy in the Julien/Gagnon/Walker boardrooms.

3.    Notification Forms

Members wishing to attend the Convention as observers can be sponsored by their Local or by their Region.  Form CEIU/C6-17 (link is below) must be completed and signed by the sponsoring body and forwarded along with a cheque to cover the registration fee of $150.  This form, along with the cheque made payable to ‘’Canada Employment and Immigration Union’‘ must be returned to the CEIU National Office as soon as possible, but no later than December 5, 2016.  Members can, of course, attend the Convention on their own and not be sponsored by their Local or their Region; in such a case, the Notification Form must clearly indicate this.

4.    Travel arrangements

Travel arrangements for observers can be made in one of two ways:

(a)  The National Office will be making travel arrangements for all accredited delegates through its official travel agent, Uniglobe Premiere Travel Planners, and can forward travel arrangements requests to them for observers as well.  In this case, the appropriate form (link is below) must be completed and returned to the National Office as soon as possible but no later than December 5, 2016.  National Office will not accept any financial responsibility for the observers and their guests (spouses, etc).  Observers will therefore have to make arrangements directly with the travel agency for payment.

or

(b)  Observers may also make their own air travel arrangements; they can deal with their own travel agent, with Uniglobe Premiere Travel Planners, or deal directly with the airline.  However, it should be noted that Air Canada has been appointed the Official Airline for the Convention.  If you use Air Canada, please quote the promotional code VPJ6RKZ1 in order to benefit from any savings applicable.

5.    Accommodations

All accommodation arrangements must be made through the CEIU National Office as the National Office is responsible for providing a full rooming list to the hotel indicating arrival and departure times.  To this end, the ‘’Request for Reservations’‘ form (link below) must be completed and sent to the CEIU National Office no later than December 5, 2016.

Delegates, guests and staff attending the Convention will be staying at the Hilton Lac-Leamy, 3 du Casino Blvd, Gatineau, QC.  Rooms can be paid for by credit card or by cash and are $195 (single/double) plus applicable taxes per night.

Registration as an observer does not automatically give you a room at the hotel.  The Request for Hotel Reservation CEIU/C13-17 must be completed and returned as soon as possible.  Rooms available to observers will be assigned on an individual first-come / first-serve basis.  Please remember that we have a limited number of rooms.

High speed internet access will be available and included in all guestrooms.  It will also be available in the boardroom area at no extra cost.

6.    Convention Kits

Convention kits, the cost of which is covered by the registration fee, will be distributed during registration at Convention.  As you know, the Convention kit is an essential tool for all observers wishing to follow the proceedings of our Convention.

In January an email will be sent to you indicating that the Convention documents have been posted to our website.  In keeping with CEIU’s Greening Initiative, we will not be mailing the documents out, but will provide you with a full printed version at Convention registration.

7.    On-site Child Care

The CEIU will be providing on-site child care at the Convention in accordance with CEIU policy # 4.  Form CEIU/C8-17 (link below) must be completed and returned to the CEIU National Office as soon as possible but no later than December 5, 2016.

It should be noted that on-site child care is provided free of charge to accredited delegates.  Should the CEIU incur additional child care costs by extending the on-site child care to observers, then observers requesting the service will be asked to reimburse such additional costs on a shared pro-rata basis.

8.    Duty to Accommodate

In order for us to make the Convention and/or the convention facilities accessible or if you have dietary requirements or allergies that the CEIU should be aware of or if you require specific accommodation for your disability, it is essential that you complete and return the appropriate form (CEIU/C14-17: link below) to the National Office by December 5, 2016.

9.    Expenses

The CEIU National Office will not accept any financial responsibility for observers.  All expenses for observers are the responsibility of the sponsoring body where applicable.  If there is no sponsoring body, then all expenses are the SOLE responsibility of the observer.

Should you require additional information, please contact Brigitte Jean-Duguay at (613) 236-9634 ext 233, by fax (613) 236-7871 or by email jeanb@ceiu-seic.ca .  You can also call National Office using our toll free number : 1-855-271-3848.

Links:
Form C6-17 (Observer Registration)
Form C13-17 (Request for Hotel Reservation)
Form C12-17 (Request for Travel Reservations)
Form C8-17 (Child Care Registration)
Form C14-17 (Request for Accommodation of a Disability)

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